Case studies

Ashfield District Council held its Annual Meeting of Council virtually on 23 April. The first testing sessions carried out were to decide which application would best suit a meeting with 35 Elected Members and up to six supporting officers.

The Basingstoke and Dean Borough Council team is looking to launch their virtual council meetings through Zoom’s webinar feature.

Birmingham City Council held an Extraordinary Meeting of the Full Council, with 80 members, on 28 April 2020. The week before that, meetings had been held for Cabinet, Planning Committee and the Health and Wellbeing Board, using Microsoft Teams. Using Microsoft Teams

Despite these unprecedented times, local authorities still need to deliberate and make decisions about the future of their localities, enable democratic participation from applicants and residents, maintain momentum on major developments in their boundaries while adhering to social distancing and new Government regulations during the COVID-19 emergency.

‘Keep calm and carry on’ at first seems at odds with the challenges of lockdown. But there are areas of our work at Harborough where we need to carry on supporting people and prepare for life after lockdown. Making planning decisions is one of those areas, vital to the re-building of the economy. Faced with what is probably the largest planning application that Harborough has dealt with, it was important that our first ever remote faced."

Kirklees Council held their first ever virtual council meeting on 1 May 2020 bringing together Microsoft Teams Live Events and streaming partner Civico. 

Following work undertaken by the council’s Constitutional Working Group in January, the Democratic Services team at Lambeth had already made a good start on a remote council meeting project even before the COVID-19 situation. This meant they were in an advantageous position when the regulations changed to permit virtual council meetings.

Lancaster and Wyre councils share a Head of ICT and have a vision to share IT services. The current pandemic has highlighted the need to share software and processes between the two authorities.

At first, Democratic Services, working with the IT team, tested a number of potential software providers and decided upon Zoom US due to the consistent quality, ease of use and favourable functionality. It also helped that many of our Members were already familiar with this platform in their private lives.

Running a virtual workshop using MS Teams